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Table of Contents

The Annual Physical Examination form serves as a crucial tool for both patients and healthcare providers, streamlining the process of gathering essential health information. This comprehensive document requires the completion of personal details such as name, date of birth, and contact information before the medical appointment. It also prompts patients to disclose significant health conditions, current medications, and any allergies or sensitivities. Immunization history is meticulously recorded, ensuring that vaccinations are up to date. Additionally, the form includes sections for tuberculosis screening and other diagnostic tests, such as mammograms and prostate exams, which are vital for preventive health care. The general physical examination section assesses vital signs and evaluates various body systems, allowing for a thorough health assessment. Finally, it provides space for additional comments, recommendations for health maintenance, and any necessary restrictions on activities, ensuring that the healthcare provider has a complete picture of the patient’s health status.

Dos and Don'ts

When filling out the Annual Physical Examination form, it’s important to ensure accuracy and completeness. Here are five things you should and shouldn't do:

  • Do provide your full name and accurate personal information. This ensures that your medical records are correctly updated.
  • Do list all current medications, including dosage and frequency. This information is crucial for your healthcare provider to understand your treatment.
  • Do disclose any allergies or sensitivities. This helps prevent adverse reactions during your examination or treatment.
  • Do answer all questions honestly, especially regarding your medical history and current health status. Transparency is key to receiving appropriate care.
  • Do review your completed form before submission to catch any errors or omissions. This step can save time and prevent the need for follow-up visits.
  • Don't leave any sections blank unless instructed. Incomplete forms may lead to delays in your care.
  • Don't exaggerate or downplay your symptoms. Accurate reporting is essential for effective diagnosis and treatment.
  • Don't forget to sign and date the form. An unsigned form may be considered invalid.
  • Don't use abbreviations or shorthand unless they are commonly understood. Clarity is crucial for healthcare providers.
  • Don't hesitate to ask for clarification if you don’t understand a question. It’s better to seek help than to guess.

Annual Physical Examination Sample

ANNUAL PHYSICAL EXAMINATION FORM

Please complete all information to avoid return visits.

PART ONE: TO BE COMPLETED PRIOR TO MEDICAL APPOINTMENT

Name: ___________________________________________

Date of Exam:_______________________

Address:__________________________________________

SSN:______________________________

_____________________________________________

Date of Birth: ________________________

Sex:

Male

Female

Name of Accompanying Person: __________________________

DIAGNOSES/SIGNIFICANT HEALTH CONDITIONS: (Include a Medical History Summary and Chronic Health Problems List, if available)

CURRENT MEDICATIONS: (Attach a second page if needed)

Medication Name

Dose

Frequency

Diagnosis

Prescribing Physician

Date Medication

 

 

 

 

Specialty

Prescribed

Does the person take medications independently?

Yes

No

Allergies/Sensitivities:_______________________________________________________________________________

Contraindicated Medication: _________________________________________________________________________

IMMUNIZATIONS:

Tetanus/Diphtheria (every 10 years):______/_____/______

Type administered: _________________________

Hepatitis B: #1 ____/_____/____

#2 _____/____/________

#3 _____/_____/______

Influenza (Flu):_____/_____/_____

 

 

Pneumovax: _____/_____/_____

 

 

Other: (specify)__________________________________________

 

TUBERCULOSIS (TB) SCREENING: (every 2 years by Mantoux method; if positive initial chest x-ray should be done)

Date given __________

Date read___________

Results_____________________________________

Chest x-ray (date)_____________

Results________________________________________________________

Is the person free of communicable diseases? Yes No (If no, list specific precautions to prevent the spread of disease to others)

_________________________________________________________________________________________________________

OTHER MEDICAL/LAB/DIAGNOSTIC TESTS:

GYN exam w/PAP:

Date_____________

Results_________________________________________________

(women over age 18)

 

 

Mammogram:

Date: _____________

Results: ________________________________________________

(every 2 years- women ages 40-49, yearly for women 50 and over)

Prostate Exam:

Date: _____________

Results:______________________________________________________

(digital method-males 40 and over)

 

 

 

Hemoccult

Date: _____________

Results:______________________________________________________

Urinalysis

Date:______________

Results: _________________________________________________

CBC/Differential

Date:______________

Results: ______________________________________________________

Hepatitis B Screening

Date:______________

Results: ______________________________________________________

PSA

Date:______________

Results: ______________________________________________________

Other (specify)___________________________________________Date:______________

Results: ________________________________

Other (specify)___________________________________________Date:______________

Results: ________________________________

HOSPITALIZATIONS/SURGICAL PROCEDURES:

Date

Reason

Date

Reason

12/11/09, revised 7/24/12

PART TWO: GENERAL PHYSICAL EXAMINATION

 

 

 

 

 

Please complete all information to avoid return visits.

 

 

 

 

Blood Pressure:______ /_______ Pulse:_________

Respirations:_________ Temp:_________ Height:_________

Weight:_________

 

 

EVALUATION OF SYSTEMS

 

 

 

 

 

 

 

 

 

 

 

 

 

System Name

 

Normal Findings?

Comments/Description

 

 

 

Eyes

 

Yes

No

 

 

 

 

 

Ears

 

Yes

No

 

 

 

 

 

Nose

 

Yes

No

 

 

 

 

 

Mouth/Throat

 

Yes

No

 

 

 

 

 

Head/Face/Neck

 

Yes

No

 

 

 

 

 

Breasts

 

Yes

No

 

 

 

 

 

Lungs

 

Yes

No

 

 

 

 

 

Cardiovascular

 

Yes

No

 

 

 

 

 

Extremities

 

Yes

No

 

 

 

 

 

Abdomen

 

Yes

No

 

 

 

 

 

Gastrointestinal

 

Yes

No

 

 

 

 

 

Musculoskeletal

 

Yes

No

 

 

 

 

 

Integumentary

 

Yes

No

 

 

 

 

 

Renal/Urinary

 

Yes

No

 

 

 

 

 

Reproductive

 

Yes

No

 

 

 

 

 

Lymphatic

 

Yes

No

 

 

 

 

 

Endocrine

 

Yes

No

 

 

 

 

 

Nervous System

 

Yes

No

 

 

 

 

 

VISION SCREENING

 

Yes

No

Is further evaluation recommended by specialist?

Yes

No

 

 

HEARING SCREENING

 

Yes

No

Is further evaluation recommended by specialist?

Yes

No

 

 

ADDITIONAL COMMENTS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Medical history summary reviewed?

Yes

No

 

 

Medication added, changed, or deleted: (from this appointment)__________________________________________________________

Special medication considerations or side effects: ________________________________________________________________

Recommendations for health maintenance: (include need for lab work at regular intervals, treatments, therapies, exercise, hygiene, weight control, etc.)

___________________________________________________________________________________________________________

Recommendations for manual breast exam or manual testicular exam: (include who will perform and frequency)____________________

___________________________________________________________________________________________________________

Recommended diet and special instructions: ____________________________________________________________________

Information pertinent to diagnosis and treatment in case of emergency:

___________________________________________________________________________________________________________

Limitations or restrictions for activities (including work day, lifting, standing, and bending): No Yes (specify)

___________________________________________________________________________________________________________

Does this person use adaptive equipment?

No

Yes (specify):________________________________________________

Change in health status from previous year? No

Yes (specify):_________________________________________________

This individual is recommended for ICF/ID level of care? (see attached explanation) Yes

No

Specialty consults recommended? No

Yes (specify):_________________________________________________________

Seizure Disorder present? No Yes (specify type):__________________________________ Date of Last Seizure: ______________

________________________________

_______________________________

_________________

Name of Physician (please print)

Physician’s Signature

 

Date

Physician Address: _____________________________________________

Physician Phone Number: ____________________________

12/11/09, revised 7/24/12

Listed Questions and Answers

  1. What is the purpose of the Annual Physical Examination form?

    The Annual Physical Examination form is designed to collect important health information from patients before their medical appointment. This information helps healthcare providers assess your overall health, identify any potential health issues, and create a personalized care plan. Completing this form accurately can lead to a more efficient and productive visit.

  2. What information is required in Part One of the form?

    In Part One, you need to provide personal details such as your name, date of birth, address, and Social Security Number. Additionally, you should list any significant health conditions, current medications, allergies, and immunization history. This section also includes information about any recent medical tests or screenings, which helps your doctor understand your health background better.

  3. Why is it important to list all current medications?

    Listing all current medications is crucial because it helps prevent potential drug interactions and ensures that your healthcare provider is aware of all treatments you are receiving. This information allows the doctor to make informed decisions about your care and adjust medications if necessary.

  4. How often should immunizations be updated?

    Immunizations should be updated according to recommended schedules. For example, a tetanus/diphtheria shot is typically given every ten years, while the flu vaccine is recommended annually. Keeping your immunizations up to date protects not only your health but also the health of those around you.

  5. What is the significance of the tuberculosis (TB) screening?

    The TB screening is important for identifying individuals who may have been exposed to tuberculosis. This screening is usually done every two years using the Mantoux method. If the test is positive, further evaluation, such as a chest x-ray, may be necessary to determine if active TB is present.

  6. What should I do if I have allergies or sensitivities?

    If you have allergies or sensitivities, it is essential to list them clearly on the form. This information helps your healthcare provider avoid prescribing medications or treatments that could trigger an allergic reaction. Always communicate any severe allergies to your doctor during your appointment as well.

  7. What happens if I don’t complete the form before my appointment?

    If the form is not completed before your appointment, it may lead to delays or the need for a follow-up visit. Healthcare providers rely on this information to provide the best care possible, so taking the time to fill it out accurately is in your best interest.

  8. What is included in the general physical examination section?

    The general physical examination section collects vital signs like blood pressure, pulse, and temperature, as well as height and weight. It also includes an evaluation of various body systems, asking whether normal findings were observed. This comprehensive assessment helps identify any health concerns that may need further attention.

  9. How can I prepare for my appointment after submitting the form?

    After submitting the form, review your health history and be prepared to discuss any changes in your health or medications. Bring any relevant medical records, such as test results or previous examination notes. Being well-prepared will help your healthcare provider address your concerns effectively and create a tailored health plan for you.

Form Overview

Fact Name Details
Purpose The Annual Physical Examination form is designed to collect comprehensive health information from patients prior to their medical appointments.
Required Information Patients must complete personal details, medical history, current medications, allergies, and immunizations.
Medical History Patients should include a summary of significant health conditions and any chronic problems.
Immunization Records Immunizations such as Tetanus, Hepatitis B, and Influenza must be documented with dates of administration.
TB Screening TB screening is required every two years using the Mantoux method, with results recorded on the form.
Diagnostic Tests Various tests like GYN exams, mammograms, and prostate exams are included, with results to be noted.
Health Maintenance Recommendations The form includes sections for recommendations on treatments, therapies, and lifestyle changes.
Adaptive Equipment Patients must indicate if they use any adaptive equipment, which may affect their care.
Physician Signature A physician must sign the form, confirming the examination and the information provided.
State-Specific Laws Each state may have specific laws governing the use of this form. For example, California law requires patient consent for sharing medical information.