Blank Da 638 Form

When filling out the DA Form 638, it is crucial to ensure accuracy and clarity. Here are seven important dos and don’ts to keep in mind:

• Do provide complete and accurate personal information, including the full name, rank, and SSN of the individual being nominated.
• Do clearly state the reason for the award in section 12, using specific examples of achievements or acts of service.
• Do ensure that all required signatures are obtained before submission to avoid delays.
• Do use the correct format for dates, ensuring they are listed in YYYYMMDD format.
• Don’t leave any sections blank; incomplete forms may result in processing delays or disapproval.
• Don’t use vague language; specificity in describing achievements strengthens the nomination.
• Don’t forget to review the form for errors before submission; proofreading can prevent common mistakes.

1. What is the purpose of the DA Form 638?

   The DA Form 638 is used to recommend individuals for military awards and decorations. It serves to document the nomination process, record final actions taken, and maintain individual award case files. This form is essential for ensuring that deserving service members receive recognition for their achievements.

2. Who is eligible to be nominated using the DA Form 638?

   Any member of the U.S. Army can be nominated for an award using this form, provided they meet the eligibility criteria outlined in Army Regulation 600-8-22. This includes active duty soldiers, reservists, and National Guard members.

3. What types of awards can be recommended using the DA Form 638?

   The form can be used to recommend various awards, including but not limited to commendation medals, achievement medals, and service ribbons. For awards related to valor, heroism, or wartime actions, additional instructions must be followed as specified in Chapter 3 of AR 600-8-22.

4. What information is required to complete the DA Form 638?

   To complete the form, you must provide personal details of the nominee, including their name, rank, organization, branch of service, and social security number. Additionally, the reason for the award, the period of service being recognized, and specific achievements must be documented.

5. Is personal information disclosed when submitting the DA Form 638?

   Yes, the form requires personal identifiable information. However, disclosure is voluntary. Not providing this information may delay the processing of the application. The Privacy Act of 1974 governs the use of this information, ensuring it is handled appropriately.

6. What happens after the DA Form 638 is submitted?

   Once submitted, the form goes through a review process. Intermediate authorities will evaluate the recommendation and either approve or disapprove it. Comments and justifications are recorded at each level of review to ensure transparency and accountability.

7. Can the DA Form 638 be used for posthumous awards?

   Yes, the DA Form 638 can be used to recommend posthumous awards. The form includes a specific section to indicate if the award is being recommended posthumously, ensuring that fallen service members are recognized for their sacrifices.

8. What is the importance of providing specific examples of achievements on the DA Form 638?

   Providing detailed examples of meritorious acts or service is crucial. Specific achievements help to justify the award and provide a clear context for the recommendation. This information is vital for decision-makers to assess the nominee's qualifications for the award.

9. How can one ensure that the DA Form 638 is processed efficiently?

   To ensure efficient processing, it is essential to fill out the form completely and accurately. Double-check all entries for correctness and provide all required documentation. Timely submission to the appropriate authorities also helps prevent delays.

10. What should be done if the DA Form 638 is disapproved?

    If the form is disapproved, the recommending authority should receive feedback on the reasons for the decision. This feedback can guide future submissions or adjustments to the nomination. Understanding the disapproval reasons is key to improving future recommendations.