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The Notarized Odometer Statement form plays a crucial role in the process of transferring vehicle ownership, ensuring that the mileage stated at the time of sale is accurate and legally documented. This form is typically required when a vehicle is sold or transferred, providing a safeguard against odometer fraud, which can mislead buyers about the true condition of a vehicle. It includes essential information such as the vehicle's make, model, year, and Vehicle Identification Number (VIN), along with the current mileage at the time of the transaction. A Notary Public verifies the details by witnessing the signatures of the seller and confirming their identity through satisfactory evidence. This verification process adds an extra layer of security, protecting both the buyer and the seller. Additionally, the form requires the notary to indicate the expiration date of their commission, ensuring that the notarization is valid and recognized. Overall, this form serves as an important document in the vehicle sales process, promoting transparency and trust between parties involved in the transaction.

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Dos and Don'ts

When filling out the Notarized Odometer Statement form, it's important to follow certain guidelines to ensure accuracy and compliance. Here are seven things you should and shouldn't do:

  • Do ensure that all fields are filled out completely and accurately.
  • Don't leave any sections blank; incomplete forms may lead to issues.
  • Do double-check the vehicle's mileage before writing it down.
  • Don't use any abbreviations or shorthand that could cause confusion.
  • Do sign and date the form in the appropriate sections.
  • Don't forget to have the form notarized by a qualified Notary Public.
  • Do keep a copy of the completed form for your records.

Notarized Odometer Statement Sample

ODOMETER DISCLOSURE STATEMENT

I, ____________________________, a Notary Public in the state of ______________________,

in the county of _________________, have personally verified the mileage of _______________

(miles) on this__________ (year) ________________ (make) _________________ (model)

_____________________________ (VIN) belonging to ____________________________ on

this _______ day of _____________, 2015. _______________________________, owner,

personally appeared and proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to within this instrument.

__________________________________

___________________

Registered Owner

Date

S

 

E

________________________________

 

Notary Public

A

 

 

My commission expires on ____________________

L

 

Listed Questions and Answers

  1. What is a Notarized Odometer Statement?

    A Notarized Odometer Statement is a legal document that certifies the mileage of a vehicle at the time of sale. It is typically used to prevent odometer fraud by ensuring that the recorded mileage is accurate and verified by a notary public.

  2. Why is a Notarized Odometer Statement necessary?

    This statement is necessary to provide proof of the vehicle's mileage during a sale. It protects both the buyer and seller by documenting the odometer reading, which can help avoid disputes regarding the vehicle's condition and value.

  3. Who needs to complete the Notarized Odometer Statement?

    The seller of the vehicle is responsible for completing the Notarized Odometer Statement. However, the buyer should also review the document to ensure accuracy before finalizing the sale.

  4. What information is required on the form?
    • The seller's name
    • The state and county where the notarization occurs
    • The vehicle's mileage
    • The year, make, model, and VIN (Vehicle Identification Number) of the vehicle
    • The name of the registered owner
    • The date of the notarization
  5. How does the notarization process work?

    The seller must appear in person before a notary public. The notary will verify the seller's identity and confirm the mileage on the odometer. After this verification, the notary will sign and stamp the document, making it legally binding.

  6. Is there a fee for notarizing the statement?

    Yes, notaries typically charge a fee for their services. The fee can vary based on location and the notary's individual pricing. It is advisable to inquire about the cost before proceeding with the notarization.

  7. What happens if the odometer reading is incorrect?

    If the odometer reading is found to be incorrect, it may lead to legal issues, including potential fraud charges. It is crucial for the seller to provide an accurate reading and for the buyer to verify this information before completing the sale.

  8. Can a Notarized Odometer Statement be used in all states?

    While many states recognize the Notarized Odometer Statement, specific requirements may vary. It is essential to check the regulations in your state to ensure compliance with local laws.

  9. How long should I keep a copy of the Notarized Odometer Statement?

    Both the buyer and seller should retain a copy of the Notarized Odometer Statement for their records. Keeping this document can be beneficial for future reference, especially if any disputes arise regarding the vehicle's mileage.

  10. What should I do if I lose the Notarized Odometer Statement?

    If the Notarized Odometer Statement is lost, it is advisable to contact the notary who completed the document. They may be able to provide a duplicate or assist in creating a new statement. However, this may depend on the notary's record-keeping policies.

Form Overview

Fact Name Details
Purpose The Notarized Odometer Statement form is used to document the mileage of a vehicle at the time of sale.
Notary Requirement A notary public must verify the information and sign the form to validate it.
State-Specific Forms Each state may have its own version of the Odometer Disclosure Statement, governed by state laws regarding vehicle sales.
Federal Law The federal law requires sellers to provide an odometer disclosure statement for vehicles under 10 years old.
VIN Inclusion The form must include the Vehicle Identification Number (VIN) to uniquely identify the vehicle.
Owner Verification The registered owner must personally appear before the notary to verify their identity.
Signature Requirement Both the registered owner and the notary public must sign the form for it to be valid.
Date of Transaction The date of the transaction must be clearly stated on the form.
Record Keeping It is advisable for both the buyer and seller to keep a copy of the completed form for their records.
State Law Reference In many states, the governing law for odometer disclosure is found in the state vehicle code or motor vehicle regulations.